Consideration to cancellation, relocate the event or revise the start and finish time. Are there additional resources available on days of extreme heat, that is:

• shade availability
• increase the number of water hydration stations
• sun screen to name a few options?

In the situation of wet weather a contingent indoor venue or reviewing the programs outdoor activities.

Heat

The State Government of Victoria issued a report in 2014 called Heatwave Management: Reducing the Risk to Public Health.

Sports Medicine Australia has developed a Extreme Heat policy to protect the public and participants from being affected by extreme heat during sport.

Wet

Factors to consider relative to wet weather:

• Does your event have an event contingency should wet weather prevail?
• How will wet weather implicate the event’s capacity to generate income?
• What additional risk management procedures need to be incorporated – such as terra-track pathways over muddy areas?

Wind

Factors to consider relative to windy weather:

• Does your event have an event contingency should high winds prevail?
• Can the event continue in windy conditions? For example, some mechanical rides may not be able to operate safely or sports may need to be cancelled.
• Who is responsible and how will your event be managed should windy conditions occur?
• Some factors to consider include structural capacity to cope with high wind. Structures such as marquees or crowd control barriers can have risky consequences if not managed appropriately. Imagine a marquee flying away or a row of barriers falling on your event’s patrons.

Following the weather

Download a good weather service to your smart phone (if you have one) or follow the weather online or radio - to ensure you know what's happening with the weather.

While you must preplan for possible weather challenges, you also need to be aware during the event period.