Meeting procedures for Council meetings

Part 1 - Preliminary
1.1	Purpose of this Chapter
1.2	Definition of the words used in this Chapter
Part 2 - Election of Mayor and Deputy Mayor
2.1	Election of the Mayor
2.2	Procedure of the Mayor
2.3	Office of the Deputy Mayor
2.4	Procedure for election of the Deputy Mayor
2.5	Eligibility to be Mayor or Deputy Mayor
2.6	Appointment of Acting Mayor
Part 3 - Procedure at Meetings
3.1	Purpose
3.2	Scope
3.3	Dates and times of meetings fixed by Council
3.4	Council may alter meeting dates
3.5	Meetings not fixed by Council
3.6	Notice
3.7	Quorum
3.8	Adjourned meetings
3.9	Cancellation or postponement of a meeting
3.10	Chairperson
3.11	Duties and responsibilities of the Chairperson
3.12	Order and content of business
3.13	Councillor leave or absence and absence from meeting
3.14	No photography or recording of meetings
3.15	Record of proceedings
3.16	Confirmation of minutes
3.17	No debate on confirmation of minutes
3.18	Deferral of confirmation of minutes
3.19	Publication of minutes
3.20	Declaration of direct and indirect interests
3.21	Public questions and submission time
3.22	Petitions and joint letters
3.23	Moving of motions or amendments
3.24	Introducing a motion or amendment
3.25	Right of reply and debate of motion or amendment
3.26	Moving an amendment
3.27	How many amendments may be proposed
3.28	An amendment once carried
3.29	Priority of address and right to speak to motion
3.30	Foreshadowing motions
3.31	Withdrawal of motions
3.32	Motions or amendments in writing
3.33	Repeating a motion
3.34	Debate of the motion
3.35	Addressing the meeting
3.36	Lost motions
3.37	Time limits
3.38	Voting
3.39	Division
3.40	Points of order
3.41	Disagreement with Chairperson's ruling
3.42	Procedure for point of order
3.43	Valid points of order
3.44	Procedural motions
Procedural motions table
3.45	Repititious motions
3.46	Notices of motion
3.47	Notice of rescission
3.48	Loss of motion for rescission
3.49	Notice for rescission not moved
3.50	Any Councillor to move notice of rescission
3.51	Notice of rescission not required
3.52	Urgent business
3.53	Discipline and suspensions
3.54	Removal from the meeting room
3.55	Public addressing the meeting
3.56	Chairperson may adjourn disorderly meeting
3.57	Removal from chamber
3.58	Suspension of standing orders
3.59	Determination of meeting format
3.60	Meetings conducted in person
3.61	Meetings conducted by electronic means of communication
3.62	Adjustments to meeting rules
3.63	Procedure not provided in this Chapter
3.64	Criticism of City officers

Page last updated: Tuesday, 10th March 2026

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Meeting procedures for Council meetings

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